Role summary
Document Controller supporting the King Salman International Airport Project in Riyadh, Saudi Arabia. Reporting to the Project Document Manager, the role operates in a high-volume, fast-paced environment and plays a key role in maintaining effective document management practices across the project. The position requires a strong understanding of document control systems and the ability to manage multiple priorities while ensuring timely and accurate documentation flow.
Responsibilities
- Serves as a member of the document management team supporting Enterprise Content Management Systems such as Aconex and Unifier and associated tools
- Assists in determining requirements and expectations for integration and preparing an ongoing support plan
- Utilizes Enterprise Content Management Systems, archival and retention management systems, and SaaS applications to register, control, distribute, transmit and archive project records
- Designs, implements, and refines document control processes and workflows across project
- Conducts internal audits to ensure compliance with company policies, project requirements, and ISO standards such as ISO 9001 and ISO 19650
- Monitors and reviews data entry accuracy for self and support staff
- Demonstrates knowledge of various types of project deliverables issued in infrastructure projects and document lifecycles associated with them
- Creates and updates desktop work instructions, plans and procedures
- Provides training on work processes and tools
- Interacts with end users to support, troubleshoot, and resolve issues and provide technical support for system-related issues
- Possesses knowledge of job role-based distribution and communication matrix
- Experiences record retention and project closeout activities
- May develop and lead implementing records retention and turnover plans
- Interacts and troubleshoots document control and system issues with contractors and suppliers
- Assists with access issues due to Single Sign-On or other authentication tools and processes
- Understands the functionality of two-step verification authentication processes
Qualifications
- Bachelor's degree or international equivalent required
- Advanced proficiency in Enterprise Content Management Systems such as Aconex and Unifier
- Deep knowledge of document lifecycles in large-scale infrastructure or EPC projects from design through commissioning
- Designs, implements, and improves document control processes and workflows
- Performs detailed quality assurance and quality control of project documents and may lead audits and compliance reviews
- Proficient in Microsoft Office, particularly Excel, with experience creating and publishing high-level reporting and dashboards using Power BI
- Strong understanding of industry standards such as ISO 9001 and ISO 19650
- Experience training and supporting junior team members
- Detail-oriented with the ability to meet deadlines under pressure
- Proactive, adaptable, and committed to continuous improvement
- Strong team player with a focus on excellence and agility in dynamic environments
- Analytical mindset able to identify process gaps and drive improvements
Education
Bachelor's degree or international equivalent
Experience
5-8 years of relevant experience or 9-12 years of relevant work experience
Skills
- Advanced proficiency in Enterprise Content Management Systems such as Aconex and Unifier
- Deep knowledge of document lifecycles in large-scale infrastructure or EPC projects
- Designs, implements, and improves document control processes and workflows
- Performs detailed quality assurance and quality control of project documents
- Leads audits and compliance reviews
- Proficient in Microsoft Office particularly Excel
- Creates and publishes high-level reporting and dashboards using Power BI
- Strong understanding of industry standards such as ISO 9001 and ISO 19650
- Trains and supports junior team members
- Detail-oriented
- Meets deadlines under pressure
- Proactive and adaptable
- Committed to continuous improvement
- Strong team player
- Focus on excellence and agility in dynamic environments
- Analytical mindset
- Identifies process gaps and drives improvements
Education · Experience · Type
Bachelor'sRequires 5+ yearsFull-timeOn-site · RiyadhSalary not stated