Role summary
This senior leadership role is responsible for developing, implementing and managing all Commercial Controls, Change Management, Reporting & Consolidation, Cost Systems, Governance, Procedures and function-specific Document Control activities across the portfolio. The role leads a team of professionals responsible for portfolio reporting, project controls governance, cost management systems, baseline and non-baseline change management, commercial assurance, process development, document control, training and capability development. The position ensures delivery of accurate, timely and transparent performance information supporting informed decision-making at project, programme, portfolio and executive levels. The role acts as custodian of portfolio cost data, reporting processes, change governance and associated management systems, ensuring consistency, compliance and continuous improvement across all projects.
Responsibilities
- Lead Commercial Controls, Reporting, Change Management and function-specific Document Control across portfolio
- Support Executive Director in defining and implementing strategic direction for function
- Develop and implement function strategic roadmap, annual objectives and improvement initiatives
- Contribute to operational planning and annual budgeting for function
- Establish and monitor functional KPIs and performance measures
- Promote a no-surprise culture through proactive reporting, forecasting and issue escalation
- Lead continuous improvement initiatives focused on governance, reporting, automation and efficiency
- Represent SEVEN in all commercial controls, reporting and governance interactions internally and externally
- Establish and maintain portfolio-wide controls frameworks, governance processes and assurance mechanisms
- Ensure compliance with all approved policies, procedures, governance requirements and authorities
- Lead assurance reviews across projects to verify compliance with controls, procedures and reporting
- Act as custodian of commercial controls standards across portfolio
- Support Executive Management with strategic and operational decision-making through analysis
- Lead all portfolio reporting activities and establish consistent reporting framework
- Direct preparation and submission of Monthly Status Reports, Executive Reports and Dashboards
- Consolidate project cost, commercial and performance data into portfolio-level outputs
- Lead analysis of portfolio performance trends, forecasts, variances, risks and opportunities
- Develop executive dashboards and management information systems supporting decision-making
- Maintain strategic reporting calendar and ensure timely submission of portfolio requirements
- Produce early warning indicators and performance metrics to identify emerging issues
- Review reporting outputs to ensure consistency, accuracy and quality across portfolio
- Act as business owner for Aconex Connected Cost and project controls systems
- Lead implementation, enhancement, configuration and optimisation of cost management systems
- Drive system improvement initiatives, automation opportunities and integration requirements
- Establish and maintain portfolio coding structures including CBS, WBS and reporting hierarchies
- Ensure portfolio data integrity, consistency and quality across all systems
- Lead period-end cost system close processes and ensure accurate reporting cut-offs
- Govern portfolio master data and reporting structures
- Support implementation of new technologies and digital initiatives within function
- Lead portfolio-wide baseline and non-baseline change management activities
- Act as custodian of Change Management procedures and governance frameworks
- Chair or facilitate Change Committee activities as required
- Ensure Project Change Requests assessed, reviewed and approved per procedures and authorities
- Maintain portfolio change registers and reporting metrics
- Provide assurance and challenge on change requests, cost impacts and business cases
- Monitor change trends and provide strategic insights to executive management
- Lead development, implementation and maintenance of Commercial Controls, Reporting and Governance procedures
- Establish and maintain management system documentation and process maps
- Periodically review procedures to ensure alignment with business requirements and practices
- Lead compliance audits and maturity assessments across portfolio
- Develop and maintain training materials, guidance documents and user manuals
- Deliver training programmes and awareness sessions across business
- Promote continuous learning and capability development within function
- Lead function-specific Document Control function across portfolio
- Establish and maintain document management standards, protocols and governance requirements
- Ensure compliance with function-specific document control procedures and records management
- Oversee document workflows, transmittals, reviews, approvals and archival processes
Qualifications
- Bachelor's Degree in Quantity Surveying, Construction Management, Engineering, Project Management or related discipline
- Master's degree in Business Administration is preferable
- APM (Association for Project Management)
- PPM (Professional in Project Management)
- PgMP (Program Management Professional)
Education
Bachelor's Degree in Quantity Surveying, Construction Management, Engineering, Project Management or related discipline; Master's degree in Business Administration is preferable